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Open Position -

Bookkeeping Support Specialist

Join our team of mission-driven professionals! Whatcom Center for Early Learning (WCEL) provides transformational services for children and their families, located in beautiful Whatcom County, WA, ‘where the mountains meet the sea’. 

Founded in 1973, WCEL provides comprehensive, family centered early intervention services to children ages birth to three with developmental disabilities and delays. WCEL has a fast-paced environment and has tripled in size over the last decade. WCEL is a non-profit organization with a $3 million annual budget and 50 employees. For more information, please visit

Position Summary:

The position is a new position at WCEL, and will report to the Finance and Administration Director. This role will support finance and billing functions of WCEL, and will work closely with the WCEL bookkeeper, Billing & Insurance Specialist and Administrative staff.  This is a team-focused position. 

This is a tremendous opportunity for someone with a knowledge of billing and bookkeeping to be a valuable part of a mission-driven high-impact organization and expand their experience with non-profit finance.   

Duties and Responsibilities:

  • Coordinates daily financial tasks with the finance and billing team, to optimize workflows, including purchase requests, orders, bill processing, credit card activity and reimbursements

  • Maintains records for all transactions, documents, and contract/vendor information

  • Coordinates the monthly payroll process

  • Assists the Insurance & Billing Specialist with routine contract and insurance billing, such as data entry for claims and visit tracking for contract billing

  • Assists with monthly financial reporting

  • Develops and streamlines operational efficiencies in financial tasks 

  • Supports the annual audit as well as contract-related fiscal review processes



  • An associate or bachelor’s degree in business or finance or other related degree required

  • Solid understanding of bookkeeping procedures is required  

  • Knowledge and experience with QuickBooks Online 

  • Proficient with Microsoft Office, Office 365 and SharePoint

  • Experience with federal and/or state financial reporting requirements 

  • A motivated self-starter and problem solver with energy, flexibility, creativity, a sense of humor, and a willingness to pitch in as needed

  • Meticulous attention to detail and ability to perform tasks with accuracy and efficiency

  • Ability to translate financial concepts to – and to effectively collaborate with -- programmatic and fundraising colleagues who may not have financial backgrounds 

  • Personal qualities of integrity, credibility, and accountability

  • Medical billing familiarity is preferred 

  • Non-profit financial experience is a plus


Compensation and benefits:

This position is full-time. The salary range for this position is between $55k - $58k a year, depending on qualifications and experience level.   

WCEL is pleased to offer a comprehensive array of quality benefits to protect your health and your way of life. WCEL provides a full benefits package including medical, dental and vision insurance for employees, ample vacation leave and sick leave, a 401(k)-employer match (up to 3%), employee assistance program, flexible spending account (FSA), a professional development stipend, and a flexible schedule. ​


Schedule: Full-Time/Non-exempt


Please send resume and cover letter to

Please send your resume and cover letter describing your interest in our mission and how your work or life experience had prepared you for this role.

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